---
title: Vendor Custom Fields & Imports
description: Setting Up Vendor Custom Fields in Occupier
---
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# Vendor Custom Fields & Imports
## Setting Up Vendor Custom Fields in Occupier
Custom fields allow you to track additional data that’s unique to your organization. With Occupier, you can easily create and manage **Vendor-specific custom fields**—making it simple to import and manage the data that matters most to you.
---
### Steps to Create Vendor Custom Fields
#### **Step 1:** Go to **Settings**
Click on your **profile icon** in the top right corner of the app, then select **Settings** from the dropdown.
#### **Step 2:** Open the **Custom Fields** Tab
In the left-hand menu, click on **Custom Fields**.
#### **Step 3:** Select the **Vendor** Tab
At the top of the page, choose **Vendors** to view and manage custom fields related to your vendor records.
#### **Step 4:** Click **Add Custom Field**
On the right-hand side, click the **Add Custom Field** button.
#### **Step 5:** Choose Your Field Type
Select the type of field you'd like to add—such as text, number, date, single-select, multi-select, or long text.
#### **Step 6:** Customize and Save
Name your field, set your preferences, and click **Submit** to save.
---
#### Where Vendor Custom Fields Appear
Once created, your custom vendor fields will be visible on each **Vendor record** and in the **Vendor Table**. You can update values by clicking the three dots and the pencil **edit** icon.
---
### Importing Vendor Custom Data
When importing vendors into Occupier, your CSV file will include the following **standard fields** by default:
- **Vendor Name**
- **Vendor Code**
- **Vendor Address**
If you want to include **custom vendor fields** in your import, here’s what you need to know:
### Set Up Custom Fields First
Before importing, custom vendor fields **must be created** in your Occupier account.
Once your custom fields are set up:
- The **corresponding columns** will automatically appear on the Vendor CSV template you download from your settings.
- You can then populate these fields in your import file.
### Important Notes for Custom Field Imports
- **Single Select & Multi-Select Fields**
You can only import values that already exist in your field settings.
> Example: If your field options are “Plumbing,” “HVAC,” and “Electrical,” you can’t import “Landscaping” unless it’s first added as an option.
- **Multi-Select Format**
For multi-select fields, enter each value on a **new line** within the cell.
```
Plumbing HVAC
```
Be sure to double-check for formatting, blank spaces, spelling, or value mismatches to avoid import errors.
---
#### Custom Fields Import Common Errors to Avoid
Here are a few tips to help ensure smooth imports and data entry for your vendor custom fields:
- **Invalid option in select field**
> *Error: "Select field has an invalid option: X"*
> Fix: Add “X” as a valid option for that field in your Custom Fields settings.
- **Non-numeric value in a number field**
> *Error: "Numeric field must be numeric"*
> Fix: Use number formats like `123` or `123.45`
- **Incorrect date format**
> *Error: "Date field must be a valid date (YYYY-MM-DD)"*
> Fix: Format all dates as `YYYY-MM-DD`
- **Incorrect multi-select format**
> *Error: "Multi-select values must be entered with new lines"*
> Fix: Each option should be on its own line:
```
Option A Option B
```
Click here to learn more about [Importing Vendors into Lease Administration](https://help.occupier.com/knowledge/how-do-i-import-vendors-into-lease-administration?hsLang=en)
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