How do I enter a lease in the Accounting Module?

What would be a reason I would want to enter a lease in the Accounting Module without syncing it to the Lease Administration platform?

Entering a lease in the accounting module manually, allows you to generate a lease amortization schedule that does not sync with the Lease Administration module.  Some examples may include the need to generate an alternative lease amortization schedule with updated terms or discount rates to support budgeting and forecasting, evaluate scenarios such as early termination or exercising a renewal option, or monitor additional rent components—like sales tax—independently from your primary lease liability schedule.

Add an accounting lease manually

From the lease index page, select the "Add Accounting Lease" button.

Complete all required fields with the relevant lease information, and include a description if additional context would be helpful, select submit upon completion.

Once you have submitted the lease details, the lease will appear in an incomplete state. At this point, you are prompted to input the necessary lease assumptions—such as lease terms, payment schedules, discount rate, and indirect costs.  Note: When you create a lease within a subsidiary legal entity, a corresponding lease is also automatically generated at the parent entity level.

• To modify or remove a lease, select the ellipsis icon and choose the appropriate action.
• You can update the lease description directly on the details page by clicking the edit icon.

Note: When you delete a lease within a subsidiary legal entity, the corresponding lease is also automatically deleted at the parent entity level.

Entering lease assumptions for the amortization schedule

To enter lease assumptions, start by clicking the “Get Started” button.

 

 

In this section, you will input key lease details—such as lease terms, payment amounts, and other relevant assumption data—in a process similar to entering assumptions for a standard lease that syncs with the Lease Administration module.

Simply follow the guided steps within the Calculate Lease window to ensure all necessary information is accurately captured for your amortization schedule.

Step 1 Lease Term - Enter the lease expiration date

Step 2 Payments - Enter the lease payments in the appropriate periods.  To efficiently apply the same payment amount across multiple periods, use the down arrow key. This function automatically populates the payment value from the selected period into all subsequent periods.

 

Step 3 Incentives -  Enter incentives by selecting the "+" button.  Select the type of incentive from the drop down, enter the amount and the date.  The system will automatically determine whether an incentive is classified as paid or payable based on the date it is expected to be received.

Steps 4 - 8 - Input these assumptions just as you would when setting up any standard lease, enter submit upon completion.

Reviewing and filtering for manual leases in the Accounting Module

On the lease page, you’ll notice a “manual” icon in the lease summary section. This icon signifies that the measurement was entered directly in the Accounting module.

The amortization schedule is then calculated and displayed based on the specific assumptions you have provided, offering clear insight into how these inputs impact your schedule.

 

Additionally, the lease index listing features a column labeled "manual," where you can identify which leases have been entered directly through the Accounting module. 

You can refine your view by filtering for manual leases in both the lease index listing page and the Measurements page. This allows you to quickly identify and review leases that were added directly through the Accounting Module, which is valuable for supporting audit requests or conducting thorough portfolio evaluations.